We Connect Event Planners and Suppliers in a Trusted Marketplace

Our service will super-charge your process.

IN THE PRESS

For Planners

Event planners play an increasingly vital role in the marketing mix and you are often being asked to do more with less. We get it, and that’s why we created Scout20. We save you time by enabling efficient discovery and communication with suppliers from around the globe.

Connect with Suppliers

Search our worldwide directory containing over 50,000 profiles. Use our powerful filters to pinpoint your ideal suppliers, then compare them using ratings and reviews.

Our Foursquare integration means that supplier information is always current.

Quickly submit detailed & branded request for proposals (RFPs) and receive bids from multiple suppliers.

Streamline Process

Suppliers create proposals directly within our system. Track their progress, compare proposals, award business, and compile total cost. We organize all the details for you.

View proposal progress in one place and focus your attention where it is most needed. 

Share Reports

Share proposal information in real-time with your clients online. Automatically include comprehensive hotel profiles, pricing, and recommendations. Export to Excel for offline access.

Collaborate

Grant access to teammates or clients. Control the level of permission for each person. Optionally apply access permissions globally across your company.

Stay Informed

Follow activity streams across your company to receive immediate updates on various actions such as submitted proposals and accepted invitations.

Explore Data

Gain insights into your RFP sourcing pipeline by understanding how your business is distributed across clients, suppliers and time periods.

Stay Connected

Our service is mobile friendly. Enjoy all our features from anywhere on any device: desktop, tablet or phone.

Learn MoreSign UpCreate an RFP

For Suppliers

Distinguish your business from the competition and attract more leads. Create an appealing profile with gorgeous photography and detailed information. We can help you close more deals with a proposal management tool designed to speed-up response times, create engaging proposals, manage follow-up and track results.

Shine Online

Attract more leads with an exceptional online presence. Stand out in the crowd with a customized profile including photos, descriptions, meeting space details, file attachments, amenities and more. Capture ratings and reviews from planners around the world.

Your customized profile information is presented to potential customers, giving you total control of your brand and likeness.

Respond Efficiently

Receive automatic notifications when a new lead is available.

Save time and effort when creating proposals with our intuitive interface. Use preconfigured meeting space to avoid duplicate data entry.

Collaborate

Grant access to teammates. Control the level of permission for each person. Optionally apply access permissions globally across your business.

Track Results

View proposals across your business to understand outcomes and facilitate communication with planners. Track key metrics about your profile.

Stay Connected

Our service is mobile friendly. Enjoy all our features from anywhere on any device: desktop, tablet or phone.

Learn MoreClaim a Supplier

What People Say About Us




“My clients love the format of the report they receive – it’s easy to manipulate into different data sets for their needs.  They are also really impressed with the ability to access the exact information online at any time!”

Jenny Rivera
National Account Executive, SHWorldwide




“Scout20 is a secret weapon for sourcing.  The hotel intel, comprehensive dashboard views and sensitive, responsive support team are assets that every planner needs in their arsenal.”

Tracy Wells
Site Selection Manager,  van de Poel Productions


“I was a bit skeptical when I realized that Scout20 was an online platform for managing and sourcing RFP but I was pleasantly surprised once I began using the program. A few features that I was most impressed with was the pop up chat window for help as well as the fact that the end user and third party company’s information and description was a few clicks away.”

Bryan Romero
Group Sales Coordinator, The Ritz Carlton New York, Battery Park




“Thank you for reaching out in regards to Scout20. I just submitted my first RFP in the new system and loved it! Super user friendly and easy to navigate.”

Kayoko Magnus
Sales Manager, The Coeur d'Alene Resort



“The proposal reports for clients are quick and easy to prepare.  Saves me 70% on time editing compared to our former Word version.”

Cheryl Barnet
Senior Manager, Site Sourcing, SHWorldwide

Plans & Pricing

No credit card required. No risk, 30-day money back guarantee!

Starter

$15 /month
500 Data Points
1 Team Member
Email Support
IOS and Android App
Customizable Dashboard
Metric API
Choose Plan

Professional

$30 /month
2000 Data Points
1 Team Member
Email Support
IOS and Android App
Customizable Dashboard
Metric API
Choose Plan

Startup

$75 /month
5000 Data Points
3 Team Member
Email Support
IOS and Android App
Customizable Dashboard
Metric API
Choose Plan

Business

$250 /month
15000 Data Points
10 Team Member
Priority Support
IOS and Android App
Customizable Dashboard
Metric API
Choose Plan
Need more Data Points or Team Members? Please contact us.